SUBMISSION
GUIDELINES

1. We welcome proposals for all genres and formats of artistic projects and creative submissions, provided that they are suitable for in-person presentation in Japan.

2. Submissions are free of charge.

3. Entrants must be over 18 years old.

4. We accept artwork submissions from both Austrian artists and artists based in Austria.

5. In principle, your submission should be a proposal for a new piece of work to be produced in Japan in 2024. Existing pieces of work that will be significantly expanded or reworked may also be submitted. If you are submitting an existing piece of work, explain in your Project Proposal, how the work will be expanded or reworked.

6. The proposed project needs to have a clear connection to Japan, and can be in any artistic medium including, but not limited to, the following fields: art, design, architecture, film, photography, music, literature, performance, installations, hybrid media.

7. The winner will be awarded with a prize money of €6,000.-, sponsored by the Austrian Cultural Forum Tokyo. The prize money is a lump sum and includes all fees, material, production, travel and accommodation costs associated with the proposed project. The prize money will be paid out in two installments after the announcement of the winner in spring 2024.

8. Entries are possible via the online submissions form only. We are unable to accept email or postal applications.

9. Multiple submissions per entrant are allowed. Please submit a separate submission form for each project you are proposing.

10. Group submissions are possible if all group members fulfill the submission criteria listed here. In case of a group submission, list one representative of the group in the submissions form, and upload a separate PDF with names, portfolios and biographies of each group member in the ‘Additional Material’ section. In the case of several artists submitting together, the prize money must be divided within the group.

11. You must submit a portfolio of previous, relevant work in your submission. Please include a link to an online portfolio or website, or upload a portfolio of work in the ‘Additional Material’ section.

12. Each submission needs to be accompanied by sketches, mood boards, drafts or other visual material to help illustrate your idea and concept. Clearly distinguish between original (created by you) and reference/research material.

13. All texts entered as part of this submission need to be in English. If your proposal submission contains video/audio in a language other than English, please include English subtitles.

14. Please include your name and title of your proposed project at the beginning of all uploaded files.

15. Uploaded files need to be below 1MB each and in one of the following file formats: jpeg, png, gif, mov, mp4, mpeg, mp3. Please contact us if you wish to submit any other file formats or larger files.

16. Submissions are open until 21 January 2024 (23:59 CET). Entrants will be notified of the outcome by email on 8 March 2024.

17. The selection committees’ decision is final. Please note we will be unable to provide feedback on individual submissions.

18. Previous winners of the Beate Sirota Gordon Award are ineligible to apply.

Terms and Conditions

‍By entering one or several works, each entrant agrees to the conditions and the selection process. Legal processes are excluded. By participating in the ‘Beate Sirota Gordon Award’ Call for Submissions with one or several works, the entrants warrant that all information submitted by them is true, current, and complete.

The entrant declares that he/she is the owner of all copyright, usage-, application and other protection rights, or if he/she is not the owner of these rights – that he/she has the permission of the owners of these rights and is able to use them without a time or spatial limit and is able to transfer them.

Entrants agree to the use of their names, locations, images, and their entries in whole or in part for the purpose of editorial coverage and future promotional, marketing and publicity purposes. The entrant transfers to the Austrian Cultural Forum Tokyo the right to selective publication of information about the work. The Austrian Cultural Forum reserves the right to display, reproduce and publish in any media, any entry, without payment, for the purpose of the ‘Beate Sirota Gordon Award’ – this year and in future – and its promotion and publicity.

No obligation to any remuneration applies. Entrants are not entitled to compensation for any expenses arising from the submission and participation process.

The entrant ensures that foreign rights, especially foreign copyright and similar regulations of the initiator, the entrant or any third parties, will not stand in the way of the above-mentioned transfer of rights.

When your work includes any individual or faces, you have to confirm the permissions for use before submitting your work.

The Austrian Cultural Forum will not accept any responsibility or liability in cases where any personal rights or copyright infringement should occur.

It will not be possible to return any data or physical data storage medium of your work after submission. The Austrian Cultural Forum cannot be responsible for any loss or damage to submitted work.

The Austrian Cultural Forum is committed to equal opportunities and diversity.

The entrant releases the Austrian Cultural Forum from all possible claims on any legal grounds.

The open call is subject to change. Variations to internet images and details are possible.

By entering this Call For Submissions, you agree to receive notifications and communication emails regarding the Beate Sirota Gordon Award.

‍Data protection declaration

‍1. General:The protection and security of your personal data are important to us. This website therefore stores and processes data exclusively in accordance with the Austrian Data Protection Act (DSG) and the EU General Data Protection Regulation (GDPR). By using this website, you fully consent to the processing of data as defined in this declaration.

2. Data subject rights:You are entitled to the data subject rights according to the DSG and the GDPR at all times. These are the right of access, the right to rectification and deletion, the right to restriction of processing, the right to revoke your consent, and the right to object.

3. Data protection responsibility:To exercise any of the above rights please contact us via e-mail: TOKIO-KF@bmeia.gv.at

4. Handling of data:We fully acknowledge the importance of handling your personal data carefully.

No direct personal data is automatically determined on this website and no personal user profiles are created. Only by actively entering information such as your name, telephone number, email-address etc., you disclose this data to this website.

If you disclose your personal data, you acknowledge that for the purpose of handling this project and updating the associated databases, we and trustworthy, authorized partners transmit, store, and process this data. We will not disclose this data to third parties without your consent.

Submissions are closed.
Thank you!

SUBMISSION FORM

(*required)

Name/ Artist Name*Email Address*Link to Online Portfolio/Website
‍
You may also upload a portfolio of previous work in the ‘Additional Material’ section.Social Media Links
‍(F.e. Instagram, Twitter,..)City and Country of Residence*I am an Austrian citizen and/or Resident.*

YesBiography (less than 150 words)*
‍
Please submit your biography in third person and include your name, relevant experience, awards, previous projects etc.Title of the Proposed Project*Project Proposal (less than 400 words)*
‍
Explain what kind of project you propose to create.
Include information on your artistic approach, location, proposed medium, topics, potential impact and audience, where relevant.
‍
Briefly explain how the project would be presented in Japan (e.g. exhibition, screening, concert, performance, etc.).Explain how your proposed project relates to one or several of the following themes:*
Gender Equality, Gender Expressions, Women’s Rights
‍(less than 200 words)Visual Materials/Sketches*
(approx. 1-2 pages, A4)

Upload sketches, mood boards, drafts, or other relevant visual material to help illustrate your proposed project. Include all materials in one file and upload as PDF.
‍
Please name the file as follows:
YourName_ProjectName
_VisualMaterial

Upload File

Max file size 1MB.

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Timeline*

Briefly explain the timeline of your proposed work. Include the approximate timeframes for development, production and presentation in 2024.Budget Summary*
Give a brief overview of approximate expenses for your proposed project. Include items such as travel and accommodation, production and presentation costs, personal honorarium etc., if relevant. Additional Material
Include any other material relevant to your submission. (optional)
‍
If you are submitting as a group, include information about other group members here.

Please name files as follows:
YourName_ProjectName
_NameOfFile

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Max file size 1MB.

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fileuploaded.jpg

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Max file size 1MB.

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fileuploaded.jpg

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Max file size 1MB.

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fileuploaded.jpg

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I agree to the Terms and Conditions*

Thank you for your submission to the Beate Sirota Gordon Award 2024.
Entrants will be notified of the outcome by email in February 2024.

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SUBMISSIONGUIDELINES

SUBMISSION FORM

SUBMISSION
GUIDELINES